Archive for the ‘Minutes of Committee Meetings’ Category

Minutes of the April 2007 Committee Meeting

4 May 2007

MINUTES OF VICAUG INC. (A0013467S) COMMITTEE MEETING
HELD ON: WEDNESDAY 18 APRIL 2007

Attendance: there were 5 Committee members in attendance.

Apologies: were received from 3 Committee members.

Opening: The President declared the meeting opened at 8.30 pm.

Minutes of Previous Committee Meeting (March 2007):
The Minutes of the previous meeting were adopted as a true record of proceedings.   

“Items of Interest” in Business Out of the Minutes of Previous Meeting (March 2007):
1. 2007 Annual General Meeting and Secretary & Public Officer not to nominate or to be (re)nominated for 2007/08:

Adequate arrangements are in hand and to be made to ensure as smooth a transition for/to the “new” Secretary & Public Officer as are possible.

2. Subscription renewal (1 year) for/of “Inside AutoCAD” magazine:

The President advised that the Vicaug subscription for the “Inside AutoCAD” magazine was not to proceed at a cost to Vicaug.

“Others” will provide this service at no cost to Vicaug but the material would be available to Vicaug for use as it sees fit (ie “as is” situation will remain other than the cost). This is a very generous arrangement and Vicaug gets the use of the material at no cost to Vicaug. This is now on the way.

3. 2007/08 Subscriptions:

Fees/subscriptions for 2007/08 will remain as/at $50.00 (inclusive of: membership @ $45.45 and/plus 10% GST @ $4.55). This is subject to later review prior to the AGM in August.

The allowing for the cost of the “Inside AutoCad” subscription are no longer current/required (see separate article/item in these Minutes). This has significantly reduced the anticipated costs for 2007/08 such that an increase in 2007/08 subscriptions is neither required no justified.

Treasurer’s “Finances and Membership” report:

a. Bank Balances and Financial Report – as at 21 March 2007: Satisfactory.

b. 2006/07 Membership report: Satisfactory.

c. Financial management: The Committee will assess costs to ensure that expenditure does not exceed income.

 

General Business:

1. Dates for General Meetings for 2007 (subject to confirmation):

The dates for 2007 General meetings, to be held on the first Monday of “even” months, subject to confirmation, are:

04 Jun; 06 Aug (AGM); 01 Oct; and 03 Dec.

 

2. Notices of General Meeting/s:

Notices of Meetings will emailed to members and uploaded to the “Vicaug News” (blog”).

 

3. Presentation Topics:

a. June 2007:

– “News from the Pews” and “Tips and Tricks”: Mark Miller; 

(any) “others”: to be advised (by Mark Miller)

AutoCAD 2008: Chris Needham – Mark Miller to advise

– (Autocad based) “News Groups” or “AutoCad on-line” – Peter Godfrey

– “Impressions” (Autodesk) – by AEC Systems – Peter Godfrey or Mark Miller to advise.

c.

August 2007:

– “Inventor” – Mark Miller to advise

d.

October 2007:

– “Genius” – Mark Miller to advise.

 

e.

 Possible topics for future meeting/so (to be determined/confirmed):
Various computer/computing-related general interest and AutoCAD-specific interest items – by various Committee members; “Shareware” and “Freeware” (various) – Mark Miller to advise.

4. General Discussion and Speculation (On-going):
General discussion on CAD, computer, training and employment matters.

“Other” matters:

1. 2007 Annual General Meeting (August):

The 2007 AGM is less than 6 months away. Arrangements are to be made for the election/s of 2007/08 Committee and subscriptions.

 

Next Committee Meeting:
The next Committee meeting has been re-scheduled and will be held on Wednesday 23rd. May 2007. 

 

Closure: 
There being no further business, the President thanked our hosts and
Closed the meeting at 10.30 pm.

 

(M.J. Ginnane)
Secretary and Public Officer.

Minutes of Committee Meeting 24 Jan 2007

1 February 2007

MINUTES OF VICAUG INC. (A0013467S) COMMITTEE MEETING
HELD ON: WEDNESDAY 24 JANUARY 2007

Attendance: 5 Committee members were in attendance.

Apologies: were received from 3 Committee members.

Opening: The President declared the meeting opened at 8.30 pm.

Minutes of Previous Committee Meeting (13 December 2006):
The Minutes of the previous meeting were adopted as a true record of proceedings.

“Items of Interest” in Business Out of the Minutes of Previous Meeting (13th. December 2006):

Nil.

Treasurer’s “Finances and Membership” report:
a. Bank Balances and Financial Report – as at 24 January 2007: Satisfactory.

b. 2006/07 Membership report: Satisfactory.
The Treasurer has sent “reminder notices” to members who have not yet paid their 2006/07 subscription/renewal fees.

c. Financial management: The Committee will assess costs to ensure that expenditure does not exceed income.

General Business:
1. Dates for General Meetings for 2007 (subject to confirmation):

The dates for 2007 General meetings, to be held on the first Monday of “even” months, subject to confirmation, are:
05 Feb; 02 Apr; 04 Jun; 06 Aug; 01 Oct; and 03 Dec

2. Notices of General Meeting/so:
Notices of Meetings will emailed to members and uploaded to the “Vicaug News” (blog”).

Presentation Topics:
“Dynamic blocks” (Part 1): Peter Godfrey; “News from the Pews”: Mark Miller; “Tips and Tricks”: Mark Miller; (any) :others”: to be advised (by Mark Miller)

a. February 2007:
“News from the Pews”: Mark Miller; “Tips and Tricks”: Mark Miller; (any) others”: to be advised (by Mark Miller);
“Struct Plus”: Peter Coburn – Mark Miller to advise.

b.
April 2007:
AutoCAD 2008: Steve Hunter – Mark Miller to advise.

c.
Possible topics for future meeting/so (to be determined/confirmed):
Various computer/computing-related general interest and AutoCAD-specific interest items – by various Committee members; AutoDesk “Inventor” – Mark Miller to advise; “Shareware” and “Freeware” (various) – Mark Miller to advise.

4. General Discussion and Speculation (On-going):
General discussion on CAD, computer, training and employment matters.

“Other” matters:
There were no “other matters”.

Next Committee Meeting:
The next Committee meeting will be held on Wednesday 14 February 2007.

Closure:
There being no further business, the President Closed the meeting at 10.30 pm.

(M.J. Ginnane)
Secretary and Public Officer.

Minutes of the December 2006 Committee Meeting

20 January 2007

MINUTES OF VICAUG INC. (A0013467S) COMMITTEE MEETING
HELD ON: WEDNESDAY 13 DECEMBER 2006
Attendance: 5 Committee members were in attendance.
Apologies: were received from 3 Committee members.
Opening: The President declared the meeting opened at 8.30 pm.
Minutes of Previous Committee Meeting (15th. November 2006):
The Minutes of the previous meeting were adopted as a true record of proceedings.
“Items of Interest” in Business Out of the Minutes of Previous Meeting (15th. November 2006):
Nil.
Treasurer’s “Finances and Membership” report:
a. Bank Balances and Financial Report – as at 13 December 2006: Satisfactory.
b. 2006/07 Membership report: Satisfactory.
The Treasurer has sent “reminder notices” to members who have not yet paid their 2006/07 subscription/renewal fees.
c. Financial management: The Committee will assess costs to ensure that expenditure does not exceed income.
General Business:
1. Dates for General Meetings for 2007 (subject to confirmation):
The dates for 2007 General meetings, to be held on the first Monday of “even” months, subject to confirmation, are:
05 Feb; 02 Apr; 04 Jun; 06 Aug; 01 Oct; and 03 Dec
2. Notices of General Meeting/so:
Notices of Meetings will emailed to members and uploaded to the “Vicaug News” (blog”).
Presentation Topics:
“Dynamic blocks” (Part 1): Peter Godfrey; “News from the Pews”: Mark Miller; “Tips and Tricks”: Mark Miller; (any) :others”: to be advised (by Mark Miller)
a. February 2007:
“News from the Pews”: Mark Miller; “Tips and Tricks”: Mark Miller; (any) others”: to be advised (by Mark Miller)
“Layers – management”: Peter Godfrey; “Dynamic Blocks” (Part 2): Peter Godfrey; “Struct Plus”: Peter Coburn – Mark Miller to advise.
b.
April 2007:
AutoCAD 2008: Steve Hunter – Mark Miller to advise.
c.
Possible topics for future meeting/so (to be determined/confirmed):
Various computer/computing-related general interest and AutoCAD-specific interest items – by various Committee members; AutoDesk “Inventor” – Mark Miller to advise; “Shareware” and “Freeware” (various) – Mark Miller to advise.
4. General Discussion and Speculation (On-going):
General discussion on CAD, computer, training and employment matters.
“Other” matters:
There were no “other matters”.
Next Committee Meeting:
The next Committee meeting will be held on Wednesday 24th. January 2007.
Closure:
There being no further business, the President Closed the meeting at 10.30 pm.
(M.J. Ginnane)
Secretary and Public Officer.

Minutes of Committee Meeting 15 Nov 2006

20 November 2006

MINUTES OF VICAUG INC. (A0013467S) COMMITTEE MEETING
HELD ON: WEDNESDAY 15 NOVEMBER 2006

Attendance: 5 Committee members were in attendance.

Apologies: were received from 3 Committee members.

Opening: The President declared the meeting opened at 8.30 pm.

Minutes of Previous Committee Meeting (10th. October 2006):
The Minutes of the previous meeting were adopted as a true record of proceedings.

“Items of Interest” in Business Out of the Minutes of Previous Meeting (10th. October 2006):
a. Secretary & Public Officer not to nominate or to be (re)nominated for 2007/08:
The Committee will deal with this matter in due course.

Treasurer’s “Finances and Membership” report:
a. Bank Balances and Financial Report – as at 15 November 2006: Satisfactory.

b. 2006/07 Membership report: Satisfactory.
The Treasurer has sent “reminder notices” to members who have not yet paid their 2006/07 subscription/renewal fees.

c. Financial management: The Committee will assess costs to ensure that expenditure does not exceed income.

d. Change in charges by Austral Credit Union: An account provider letter advised of an increase in fees. The Committee discussed this matter and decided that here was no known realistic option and accepted the additional charges.

General Business:
1. Dates for General Meetings for 2005/06 (subject to confirmation):

The dates for General meetings, subject to confirmation, are:
– 2006: 04 Dec.
– 2007: 05 Feb; 02 Apr; 04 Jun; 06 Aug; 01 Oct; and 03 Dec

2. Notices of General Meeting/so:
Notices of Meetings will emailed to members and uploaded to the “Vicaug News” (blog”).

Presentation Topics:
a. December 2006:
“Dynamic blocks” (Part 1): Peter Godfrey; “News from the Pews”: Mark Miller; “Tips and Tricks”: Mark Miller; (any) :others”: to be advised (by Mark Miller)

b. February 2007:
“Layers – management”: Peter Godfrey; “Dynamic Blocks” (Part 2): Peter Godfrey; “Strict Plus”: Peter Coburn – Mark Miller to advise.

c.
April 2007:
AutoCAD 2007: Steve Hunter – Mark Miller to advise.

d.
Possible topics for future meeting/so (to be determined/confirmed):
Various computer/computing-related general interest and AutoCAD-specific interest items – by various Committee members; AutoDesk “Inventor” – Mark Miller to advise; “Shareware” and “Freeware” (various) – Mark Miller to advise.

4. General Discussion and Speculation (On-going):
General discussion on CAD, computer, training and employment matters.

“Other” matters:
There were no “other matters”.

Next Committee Meeting:
The next Committee meeting will be held on Wednesday 13th. December 2006.

Closure:
There being no further business, the President Closed the meeting at 10.30 pm.

(M.J. Ginnane)
Secretary and Public Officer.

Minutes of Committee Meeting 10 October 2006

19 October 2006

VICTORIAN AUTOCAD USERS GROUP INCORPORATED
(VICAUG INC.)
(Victoria Associations Incorporation Act 1981(as at 01 July 1998) Registered No. A 0013467S)
Postal Address: PO Box 466 ELSTERNWICK VIC 3185
http://www.dbm.com.au/vicaug
MINUTES OF COMMITTEE MEETING
HELD ON: TUESDAY 10 OCTOBER 2006

Attendance:
There were five Committee members in attendance.

Member-Guests:
Nil.

Apologies:
Three apologies were acknowledged.

Opening:
The President thanked all for attending and declared the meeting open(ed) at 8.30 pm.

Minutes of Previous Committee Meeting (30 August 2006):
Minutes of the Committee meeting of 30 August 2006 as circulated were received and adopted as a true record.

Business Out of the Minutes of Previous Meeting:
a.
GST system – VICAUG to stay in or “Opt Out” from the “GST System”?:
There was no further discussion on the merits and effort of VICAUG remaining in the GST system or whether to “opt out” of it.

b.
2006/07 membership subscription:
Members have been notified by an emailed Tax Invoice of the amount of the 2006/07 membership subscription/s and the “due date” (07 October 2007) for payment of this/these amount/s.

Treasurer’s “Finances and Membership” Report:
a.
Bank Balance/s:
Satisfactory.

b.
2006/07 Membership Report:
numbers and payments are satisfactory under the circumstances.

c:
Financial management:
Not discussed other than in very brief and general terms as all was deemed to be satisfactory for 2006/07.

e.
MS “Excel” *.xls format (spread-sheet) Membership data report:
Discussed – no changes to be made.

Vice President’s Report on Membership data-base (MS “Outlook” *.pst format):
Discussed – no changes to be made.

General Business:
1.
Vicaug web site – upgrade:
The Vicaug web site requires “updating”. This matter is being progressed but due to other commitments the web-page will be deferred for about 2 -3 weeks when a draft will be circulated to Committee members.

2.
Dates for General Meetings for 2005/06 (subject to confirmation):
General meetings will continue to be held on the first Monday of “even” months of each year at:
RMIT Building 94, 5th. Floor, 23-27 Cardigan Street, CARLTON VIC 3053 (“Melway” Reference: 2B-E11) commencing at 6.30 pm.

The dates for General meetings, subject to confirmation, are:
– 2006: 04 Dec.
– 2007: 05 Feb; 02 Apr; 04 Jun; 06 Aug; 01 Oct; and 03 Dec

3.
Notices of General Meeting/s:
Members will be advised individually by email of Notice/s of Meetings. Notices/advices will also be published on the “VICAUG News” web log (“blog”) for the wider distribution to and interest of/by “other interested parties”.

Presentation Topics:
a. December 2006:
– “Dynamic blocks” (Part 1): Peter Godfrey;
– “News from the Pews”: Mark Miller;
– “Tips and Tricks”: Mark Miller;
– (any) :others”: to be advised (by Mark Miller)

b. February 2007:
– “Layers – management”: Peter Godfrey
– “Dynamic Blocks” (Part 2): Peter Godfrey;
– “Struct Plus”: Peter Coburn – Mark Miller to advise.

c.
April 2007:
– AutoCAD 2007: Steve Hunter – Mark Miller to advise.

d Possible topics for future meeting/s (to be determined/confirmed):
– Security of Drawings and files
– Presentations of Drawing Standards and AS1100 – Mark Miller
– Various computer/computing-related general interest and AutoCAD-specific interest items – by various Committee members
– AutoDesk “Inventor” – Mark Miller to advise.
– “Shareware” and “Freeware” (various) – Mark Miller to advise.

4. General Discussion and Speculation (On-going):
General discussion on CAD, computer, training and employment matters.

5. Secretary & Public Officer not to nominate or to be (re)nominated for 2007/08:
The Secretary & Public Officer advised and confirmed that he will not nominate or be (re)nominated for election/appointment at rhe 2007 Annual General Meeting (AGM) to be held in August 2007. His tenure as Secretary & Public Officer of Vicaug Inc. will thus cease at and as from the 2007 AGM

The Committee will deal with this matter in due course.

Committee Listing:
A listing of the 2006/07 Committee members, restricted to Committee members, updated by the Secretary, has been sent to the Committee.

Minutes of Committee Meetings:
Full copies of the Minutes of Committee meetings in email (i.e. *.eml format) form are to be forwarded by the Secretary to all Committee members for review and comment.

“Summarised” versions/copies of the Committee Meeting Minutes are to be forwarded as emails by the Secretary to Committee members for review and comment prior to the “blog” administrator/Editor (Peter Godfrey) forwarding it/them by email to subscribing members.

A general interest summarised version of the Minutes will be provided for up-loading to the “blog”.

“Vicaug Newsletter” “weblog” (“blog”):
Not discussed.

Catering:
Not discussed.

Dates of and venues for Committee Meetings:
Committee Meetings are run in accordance with the agreed Agenda which will be included in the Notice of Committee Meeting which is to be e-mailed to all Committee members prior to each and all Committee meetings.

Dates of Committee meetings – held monthly – are:
– “even” months: the Wednesday evening of the week following a General meeting; and
– “odd” months: Wednesday evenings four weeks (28 days) after the “even” month Committee meeting.
– 2006: 15 Nov; and 13 Dec.
– 2007: 24 Jan; 14 Feb; 14 Mar; 11 Apr; 16 May; 13 Jun; 18 Jul; 15 Aug; 12 Sep; 10 Oct; 14 Nov;and 12 Dec.

Venue for Committee meetings:
Committee meetings are to be held at the residence of a Committee member.

“Other” matters:
There were no “other matters”.

Next Committee Meeting:
The next Committee meeting will be held on Wednesday 15th. November 2006 at the residence of a Committee member.
The Secretary is to email Notice of Committee Meeting/s to Committee members on receipt of advice from the President.

Closure:
There being no further business, the President thanked all Committee members for attending, thanked Peter and Ruth Godfrey for having us as guests.

He then Closed the meeting at 10.30 pm.

(M.J. Ginnane)
Secretary and Public Officer.

Notes on VICAUG Committee meeting of 19 July 2006

30 July 2006

A GENERAL INTEREST SUMMARY OF THE COMMITTEE MEETING OF THE VICTORIAN AUTOCAD USERS GROUP INCORPORATED (VICAUG INC.) http://www.dbm.com.au/vicaug
HELD ON WEDNESDAY 19 JULY 2006
Opening:
The President declared the meeting open(ed) at 8.30 pm.

General Business:
a.
GST system – VICAUG to stay in or “Opt Out” from the “GST System”?:
There was some discussion on the merits and effort of VICAUG remaining in the GST system or whether to “opt out” of it. The Committee will discuss and decide on the issue/s after receipt of a report.

b.
Suitability of new RMIT General meeting venue and tenure:
RMIT Building 94, 5th. Floor, 23-27 Cardigan Street, CARLTON VIC 3053 (“Melway” Reference: 2B-E11):

The meeting at the “new” “RMIT” venue at the RMIT Building 94 in Carlton was most impressive in all respects. Alternative possible venues were discussed but will not be pursued further with unless and/or until necessary i.e. they are “on the back burner”.

c.
2006/07 membership subscription:
The membership subscription for 2006/07 was discussed. It will be decided by members at the AGM (August) and will be due and payable one calendar month after the AGM i.e. 07 August + 1 month = 07 October 2006.

d.
2006/07 Committee – nominations etc:
The President advised that all of the 2004/05 Committee would (re)nominate for their current positions in/on the 2006/067 Committee.

2006 Annual General Meeting (August 2006) matters:
The 2006 Annual General Meeting (AGM) at which the 2006/07 Committee will be elected, Reports received and discussed and 2006/07 subscription set will be conducted as part of the General Meeting to be held on Monday 07 August 2006 – of which members will receive due notice.

2006 General meetings: Presentations and other matters for August, October and December meetings :
General meetings will continue to be held on the first Monday of “even” months of each year at:
RMIT Building 94, 5th. Floor, 23-27 Cardigan Street, CARLTON VIC 3053
(“Melway” Reference: 2B-E11)

Meetings, to commence at 6.30 pm, are to be held on Monday(s): 07 AUG (AGM); 02 OCT; 04 DEC.

Members will be advised by email of Notice/s of Meetings. Notices/advices will also be published on the “VICAUG News” web log (“blog”).

Presentation Topics:
a. August 2006:
– AGM;
– Air-conditioning software/utility”: Ian Hunter, AEC Software Systems;
– “ROMA” reviewing software;
– “News from the Pews”: Mark Miller;
– “Tips and Tricks”: Mark Miller.

b. October 2006:
– “Sketchup” – by Chris Needham;
– “Tilt-slab” software – by Mike Fitzpatrick
– “News from the Pews”: Mark Miller;
– “Tips and Tricks”: Mark Miller.

c. December 2006:
– to be advised (by Mark Miller)
– “dynamic blocks”;
– “News from the Pews”: Mark Miller;
– “Tips and Tricks”: Mark Miller.

Possible topics for future meeting/s (to be determined/confirmed):
– Security of Drawings and files
– Presentations of Drawing Standards and AS1100 – Mark Miller
– Various computer/computing-related general interest and AutoCAD-specific interest items – by various Committee members
– AutoDesk “Inventor” – Mark Miller to advise.
– “Shareware” and “Freeware” (various) – Mark Miller to advise.

Minutes of Committee Meetings:
Full copies of the Minutes of Committee meetings in email (i.e. *.eml format) form are to be forwarded by the Secretary to all Committee members for review and comment.

“Summarised” versions/copies of the Committee Meeting Minutes are to be forwarded as emails by the Secretary to Committee members for review and comment prior to the “blog” administrator/Editor (Peter Godfrey) forwarding it/them to subscribing members.

A general interest summarised version of the Minutes will be provided for up-loading to the “blog”.

“VICAUG Newsletter” “weblog” (“blog”):
The “VICAUG Newsletter” web log (i.e. “blog”) is (to be) regularly revised and updated by the “blog” Editor as an informative, informal readily down-loadable source of information to members and the wider AutoCAD community.

Notices and Minutes of VICAUG General meetings are to be up-loaded to the blog as soon after the events as is reasonably possible

Catering:
Catering remains well organised and cost-effective.

General Business:
General Discussion and Speculation (On-going):
General discussion on CAD, computer, training and employment matters.

Dates of and venues for Committee Meetings:
Committee Meetings are run in accordance with the agreed Agenda which will be included in the Notice of Committee Meeting which is to be e-mailed to all Committee members prior to each and all Committee meetings.

Dates of monthly Committee meetings are:
– “even” months: the Wednesday evening of the week following a General meeting; and
– “odd” months: Wednesday evenings four weeks (28 days) after the “even” month Committee meeting.

Venue for Committee meetings:
Committee meetings are to be held at the residence of a Committee member.

VICAUG members are welcome top attend Committee meetings.
Members of VICAUG are more than welcome to attend any or all Committee meetings. Contact the Vice president (Peter Godfrey),
Phone: 03 9602 4273
email: trouserspgodfrey@netspace.net.au (remove trousers to get the actual email address!)

Next Committee Meeting:
The next Committee meeting will be held on Wednesday 19th. July 2006 commencing at 8.00 pm.

Closure:
There being no further business, the President Closed the meeting at 10.30 pm.

(M.J. Ginnane)
Secretary and Public Officer.