Minutes of Committee Meeting 10 October 2006

VICTORIAN AUTOCAD USERS GROUP INCORPORATED
(VICAUG INC.)
(Victoria Associations Incorporation Act 1981(as at 01 July 1998) Registered No. A 0013467S)
Postal Address: PO Box 466 ELSTERNWICK VIC 3185
http://www.dbm.com.au/vicaug
MINUTES OF COMMITTEE MEETING
HELD ON: TUESDAY 10 OCTOBER 2006

Attendance:
There were five Committee members in attendance.

Member-Guests:
Nil.

Apologies:
Three apologies were acknowledged.

Opening:
The President thanked all for attending and declared the meeting open(ed) at 8.30 pm.

Minutes of Previous Committee Meeting (30 August 2006):
Minutes of the Committee meeting of 30 August 2006 as circulated were received and adopted as a true record.

Business Out of the Minutes of Previous Meeting:
a.
GST system – VICAUG to stay in or “Opt Out” from the “GST System”?:
There was no further discussion on the merits and effort of VICAUG remaining in the GST system or whether to “opt out” of it.

b.
2006/07 membership subscription:
Members have been notified by an emailed Tax Invoice of the amount of the 2006/07 membership subscription/s and the “due date” (07 October 2007) for payment of this/these amount/s.

Treasurer’s “Finances and Membership” Report:
a.
Bank Balance/s:
Satisfactory.

b.
2006/07 Membership Report:
numbers and payments are satisfactory under the circumstances.

c:
Financial management:
Not discussed other than in very brief and general terms as all was deemed to be satisfactory for 2006/07.

e.
MS “Excel” *.xls format (spread-sheet) Membership data report:
Discussed – no changes to be made.

Vice President’s Report on Membership data-base (MS “Outlook” *.pst format):
Discussed – no changes to be made.

General Business:
1.
Vicaug web site – upgrade:
The Vicaug web site requires “updating”. This matter is being progressed but due to other commitments the web-page will be deferred for about 2 -3 weeks when a draft will be circulated to Committee members.

2.
Dates for General Meetings for 2005/06 (subject to confirmation):
General meetings will continue to be held on the first Monday of “even” months of each year at:
RMIT Building 94, 5th. Floor, 23-27 Cardigan Street, CARLTON VIC 3053 (“Melway” Reference: 2B-E11) commencing at 6.30 pm.

The dates for General meetings, subject to confirmation, are:
– 2006: 04 Dec.
– 2007: 05 Feb; 02 Apr; 04 Jun; 06 Aug; 01 Oct; and 03 Dec

3.
Notices of General Meeting/s:
Members will be advised individually by email of Notice/s of Meetings. Notices/advices will also be published on the “VICAUG News” web log (“blog”) for the wider distribution to and interest of/by “other interested parties”.

Presentation Topics:
a. December 2006:
– “Dynamic blocks” (Part 1): Peter Godfrey;
– “News from the Pews”: Mark Miller;
– “Tips and Tricks”: Mark Miller;
– (any) :others”: to be advised (by Mark Miller)

b. February 2007:
– “Layers – management”: Peter Godfrey
– “Dynamic Blocks” (Part 2): Peter Godfrey;
– “Struct Plus”: Peter Coburn – Mark Miller to advise.

c.
April 2007:
– AutoCAD 2007: Steve Hunter – Mark Miller to advise.

d Possible topics for future meeting/s (to be determined/confirmed):
– Security of Drawings and files
– Presentations of Drawing Standards and AS1100 – Mark Miller
– Various computer/computing-related general interest and AutoCAD-specific interest items – by various Committee members
– AutoDesk “Inventor” – Mark Miller to advise.
– “Shareware” and “Freeware” (various) – Mark Miller to advise.

4. General Discussion and Speculation (On-going):
General discussion on CAD, computer, training and employment matters.

5. Secretary & Public Officer not to nominate or to be (re)nominated for 2007/08:
The Secretary & Public Officer advised and confirmed that he will not nominate or be (re)nominated for election/appointment at rhe 2007 Annual General Meeting (AGM) to be held in August 2007. His tenure as Secretary & Public Officer of Vicaug Inc. will thus cease at and as from the 2007 AGM

The Committee will deal with this matter in due course.

Committee Listing:
A listing of the 2006/07 Committee members, restricted to Committee members, updated by the Secretary, has been sent to the Committee.

Minutes of Committee Meetings:
Full copies of the Minutes of Committee meetings in email (i.e. *.eml format) form are to be forwarded by the Secretary to all Committee members for review and comment.

“Summarised” versions/copies of the Committee Meeting Minutes are to be forwarded as emails by the Secretary to Committee members for review and comment prior to the “blog” administrator/Editor (Peter Godfrey) forwarding it/them by email to subscribing members.

A general interest summarised version of the Minutes will be provided for up-loading to the “blog”.

“Vicaug Newsletter” “weblog” (“blog”):
Not discussed.

Catering:
Not discussed.

Dates of and venues for Committee Meetings:
Committee Meetings are run in accordance with the agreed Agenda which will be included in the Notice of Committee Meeting which is to be e-mailed to all Committee members prior to each and all Committee meetings.

Dates of Committee meetings – held monthly – are:
– “even” months: the Wednesday evening of the week following a General meeting; and
– “odd” months: Wednesday evenings four weeks (28 days) after the “even” month Committee meeting.
– 2006: 15 Nov; and 13 Dec.
– 2007: 24 Jan; 14 Feb; 14 Mar; 11 Apr; 16 May; 13 Jun; 18 Jul; 15 Aug; 12 Sep; 10 Oct; 14 Nov;and 12 Dec.

Venue for Committee meetings:
Committee meetings are to be held at the residence of a Committee member.

“Other” matters:
There were no “other matters”.

Next Committee Meeting:
The next Committee meeting will be held on Wednesday 15th. November 2006 at the residence of a Committee member.
The Secretary is to email Notice of Committee Meeting/s to Committee members on receipt of advice from the President.

Closure:
There being no further business, the President thanked all Committee members for attending, thanked Peter and Ruth Godfrey for having us as guests.

He then Closed the meeting at 10.30 pm.

(M.J. Ginnane)
Secretary and Public Officer.

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