Minutes of the August 2006 General Meeting

(Victoria Associations Incorporation Act 1981(as at 01 July 1998) Registered No. A 13467)


Postal Address: PO Box 466, ELSTERNWICK VIC 3185







As per Attendance Book.

Apologies were received.

The President, Mark Miller, welcomed everyone attending, requested them to ensure that they had registered on the Attendance sheet, and opened the August 2006 General Meeting at 6.30 pm.

Minutes of Previous Meeting (June 2006):
The Minutes of the previous General Meeting held on the 5th. June 2006 as circulated in “Vicaug News” – (weblog – aka “blog”) were received, adopted and approved. There was no business from the Minutes of the previous Meeting.

The President’s Opening Address (the Prez Sez):
The President in his opening address, welcomed all in attendance.

He advised that we would have two excellent presentations this evening as well as conducting the 2006 Annual General Meeting (AGM) at which reports will be received, the 2006/07 Committee elected and 2006/07 subscriptions set.

Keeping up to date with VICAUG news and any other matters:
The President advised that members should regularly “log on” to the VICAUG Weblog (“blog”) site at  https://vicaug.wordpress.com and VICAUG’s web page at  www.dbm.com.au/vicaug  – both of which are (to be) regularly updated – to keep themselves aware of items of interest. 

If members have any ideas, let a Committee member know or drop an email to Peter Godfrey at pgodfrey at netspace dot net dot au. (replace the appropriate words with punctuation or course); and keep “logging on” to the VICAUG “blog” at: https://vicaug.wordpress.com  and web site at www.dbm.com.au/vicaug  for regular updates of/on a variety if matters of interest to members.

2006 Annual General Meeting:

The President advised that the August 2006 General meeting was suspended until completion of the 2006 Annual General Meeting (AGM)

Opening of 2006 AGM:

The President Opened the 2006 AGM.


Reports from the President and Treasurer were received, discussed and passed separately as per the Minutes of the AGM.

The acceptance of the 2005/06 Financial Report was moved, seconded, approved and recorded as a separate Minute in the Minutes of the 2006 AGM.

Election of 2006/07 Committee:

The 2005/06 Committee having all been nominated and accepted nomination for offices in the election for the 2006/07 Committee and there being only one nomination for each position, the President declared the 2006/07 Committee to be duly elected and appointed to office:

President: Mark Miller

Vice President: Peter Godfrey

Treasurer: Gordon Adams

Secretary & Public Officer: Mick Ginnane

2 “Ordinary” members: Branko Gligorov and Chris Needham

“Co-opted” members: Zoltan Toth and Andrew Johnson.

2006/07 Subscriptions:

It was moved, seconded, discussed and approved that the Subscriptions for 2006/07 be set at $45.45 + $4.55 GST = $50.00 total to be due and payable on or before one calendar month after the date of the AGM – i.e. 07 August (AGM) + 1 month = due and payable on or by 07 October 2006.

This motion was carried and was recorded as a separate Minute in the Minutes of the 2006 AGM.

Cancellation of registration for (and payments to/of) Goods and Services Tax (aka GST):  

It was moved, seconded, discussed and approved that Vicaug cease to be registered for payment of the Goods and Services Tax (aka GST) as soon as possible if as and when considered feasible by the committee.

This motion was carried and was recorded as a separate Minute in the Minutes of the 2006 AGM.

Closure of 2006 AGM and resumption of August 2006 General Meeting:

The President duly Closed the 2006 Annual General Meeting and resumed the August 2006 General Meeting.


1. “Roma” modelling multi-discipline and multi-format program:

The Roma program was presented by Alex Varas from MicroCADD assisted by Darcy Farrar operating the software from Brisbane and Matt Rumbelow in the room with the meeting attendees.

Roma is a 3-D modelling program which can import a vast number of files from other programs in an even larger array of varying file formats and combine them into one composite file to provide a composite 3-D image for further independent processing.

Roma can manipulate the model in a huge and very complex process at the request of the program operator. It can check for correct “clearance” and “clearances” and to se that there no “clashes” occur in any required format or service contained within the model.

Colours, shadings, and surface textures can be altered at will. Features and entities within the model can be “turned off and on” at will.

Roma can also export files to a vast array of formats for use in differing programs and operating systems and environments.

The presentation was delivered “on line” from Brisbane and electronically projected to a screen in the meeting room in “real time”. Alex Varas operated the program from Brisbane and was guided and assisted by Alex Varas and Matt Rumbelow.

The presentation was a huge success as it more than amply demonstrated remote operation of the program and the speed at which the internet link could and did deliver the video signal for projection in the meeting room in Melbourne. It also very amply demonstrated the speed at which the program processed what were very obviously very large and complex files and models.

All queries and advice were relayed by mobile phone and the response time and quality were excellent as was the response to questions.

It was unanimously agreed that the presentation of Roma was a resounding success in every way. 

2. HVAC ducting program:

Ian Hunter, the developer of the software, presented his HVAC (Heating, Ventilation and Air Conditioning) ductwork program.

The program is written in AutoLisp and is very small and fast. It is for all intents and purpose the HVAC detailing program of choice (the “default” and “Industry standard”). It is used extensively throughout the HVAC design and fabrication industries.

All shapes, profiles and types of ductwork components are catered for. These include but are not limited to: circular and rectangular cross-sectional ducts; transition units; branches; bends and “Tees” etc.

Sufficient allowance is and can be made for system components that must be incorporated into the HVAC system. These components include but are not limited to: fans; vane units; heat-exchangers; humidifiers; fire shutters; filters; smoke-spill units etc. etc. 

Components can be readily inserted into and removed from the ductwork.

The design is in (a simulated) “3-D” – similar to isometric.

Drawings are produced in 2-D format for detail and layout to confirm the design as well as for assembly. A comprehensive “parts list” is also provided. 

The ducts are designed in the HVAC software to be made on CNC (laser cutting etc.) machines that manufacture the ducts from sheet steel.

The system seems “easy” and perhaps not as “sophisticated” as some might like, but the success of the program is its continued use over many years by many contractors in many firms and sites. The “end-users” like it just as it is as it works beautifully, it is cheap, it is personally and very well supported by the developer and it earns good money for everyone in the system.

3. News for the Pews: by Mark Miller, President of VICAUG:

Due to the time allotted to the AGM and presentations this evening “News for the Pews” was deferred until the next General meeting (October 2006). It will include: insights into the world of gadgets (not just  AutoCAD) and technology.

4. “Tips and Tricks”:   by Mark Miller, President of VICAUG:
Due to the time allotted to the AGM and presentations this evening “Tips and Tricks: too was deferred until the next General meeting (October 2006). It will include many useful ” tips and tricks”  to streamline and maximise efficiencies in the use of AutoCAD.

The “Tips and Tricks” are regularly published as separate articles/items in the “Tips and Tricks” section of the VICAUG Weblog (aka “blog”). 

Reporting on Technical Aspects relating to Technical Aspects of Presentations Etc:
These minutes are of a general(ised) and “précis” nature only.

A more focussed, technical and topic-specific report by “others/another” will appear in the VICAUG  Weblog (i.e. “blog”) – which is published on a “continuing/ongoing” basis at: https://vicaug.wordpress.com

The “blog” report/s will also include all links relating to the subject matter of these Minutes.

“Thank You’s”:
The President thanked the presenters for their excellent presentations. He also thanked members who had attended and participated in the presentations.

Next Meeting:
The next General meeting is intended to be held on Monday 2nd. October 2006 at this venue i.e. RMIT Building 94, 5th. Floor at 23-27 Cardigan Street, CARLTON – commencing at 6.30 pm.

There being no further business, the President thanked all for attending, and closed the meeting at 9.30 pm.

Secretary and Public Officer.


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