Minutes of the August 2006 Annual General Meeting

(Victoria Associations Incorporation Act 1981(as at 01 July 1998) Registered No. A 13467)

www.dbm.com.au/vicaug

Postal Address: PO Box 466, ELSTERNWICK VIC 3185

MINUTES OF THE 2006 ANNUAL GENERAL MEETING

HELD AT:

RMIT BUILDING 94, 5TH. FLOOR
23-27 CARDIGAN STREET, CARLTON

ON:

 MONDAY, 7TH. AUGUST 2006

Attendance:

As per Attendance Book.

Apologies:
Apologies were received.

Opening August 2006 General Meeting:
The President, Mark Miller, welcomed everyone attending, requested them to ensure that they had registered on the Attendance sheet, and opened the August 2006 General Meeting at 6.30 pm.

Minutes of Previous General Meeting (June 2006):
The Minutes of the previous General Meeting held on the 5th. June 2006 as circulated in “Vicaug News” – (weblog – aka “blog”) were received, adopted and approved. There was no business from the Minutes of the previous Meeting.

The President’s Opening Address (the Prez Sez):
The President in his opening address, welcomed all in attendance.

He advised that we would have two excellent presentations this evening as well as conducting the 2006 Annual General Meeting (AGM) at which reports will be received, the 2006/07 Committee elected and 2006/07 subscriptions set.

Keeping up to date with VICAUG news and any other matters:
The President advised that members should regularly “log on” to the VICAUG Weblog (“blog”) site at  https://vicaug.wordpress.com and VICAUG’s web page at  www.dbm.com.au/vicaug  – both of which are (to be) regularly updated – to keep themselves aware of items of interest. 

If members have any ideas, let a Committee member know or drop an email to Peter Godfrey at pgodfrey at netspace dot net dot au. (replace the appropriate words with punctuation or course); and keep “logging on” to the VICAUG “blog” at: https://vicaug.wordpress.com  and web site at www.dbm.com.au/vicaug  for regular updates of/on a variety if matters of interest to members.

Suspension of August 2006 General Meeting and Opening of 2006 Annual General Meeting:

The President advised that the August 2006 General meeting was suspended until completion of the 2006 Annual General Meeting (AGM) at 6.45 pm.

Opening of 2006 AGM:

The President Opened the 2006 AGM at 6.46 pm.

Reports:

1. President:

The 2005/06 President, Mark Miller reported that:

– Vicaug had had another satisfactory year in the current circumstances;

– membership was stable and had been so for several years;

– Vicaug’s 20th. anniversary celebrations were a great success;

– the Committee had worked hard and well;

– he thanked all members for their support in 2005/06.

It was moved, seconded and adopted that the President’s report for 2005/06 be accepted – carried.

2. Treasurer:

The 2005/06 Treasurer, Gordon Adams spoke to his 2005/06 Report of Expenditure Receipts and reconciliation which had been audited and distributed to members in attendance.

He reported that:

– receipts of $2,180.06 exceeded expenditure of $1,718.50 by $461.56 (i.e. “credit/profit”);

– closing bank balances (2) totalled $6,730.96

– membership was 27;

– there was a “donation” of $50;

– Autodesk (Aust) paid the catering costs for the 20th. anniversary meeting ($613.50);

– bank interest of $316.55 was equivalent to over 6 membership subscriptions of $50

– GST payments to ATO were $87;

– the Committee will seek to have Vicaug removed from the GST system so as to retain those GST payments.

It was moved and seconded and adopted that the Treasurers Report as audited, distributed and discussed be received, accepted and approved.

This is required to be and was recorded as a separate Minute in these Minutes of the 2006 AGM

Election of 206/07 Committee:

The 2005/06 Committee having all been nominated and having each accepted nomination for offices as required for/in the election for the 2006/07 Committee and there being only one nomination for each position, and there being no further nominations “from the floor” and that as there was only one candidate for each position on the Committee, the President declared the 2006/07 Committee to be duly elected and appointed to office:

President: Mark Miller

Vice President: Peter Godfrey

Treasurer: Gordon Adams

Secretary & Public Officer: Mick Ginnane

2 “Ordinary” members: Branko Gligorov and Chris Needham

“Co-opted” members: Zoltan Toth and Andrew Johnson.

2006/07 Subscriptions:

It was moved, seconded, discussed and approved that the Subscriptions for 2006/07 be set at $45.45 + $4.55 GST = $50.00 total to be due and payable on or before one calendar month after the date of the AGM – i.e. 07 August (AGM) + 1 month = due and payable on or by 07 October 2006.

This motion was carried and was recorded as a separate Minute in the Minutes of the 2006 AGM.

Cancellation of registration for (and payments to/of) Goods and Services Tax (aka GST):  

It was moved, seconded, discussed and approved that Vicaug cease to be registered for payment of the Goods and Services Tax (aka GST) as soon as possible if as and when considered feasible by the committee.

This motion was carried and was recorded as a separate Minute in the Minutes of the 2006 AGM.

Closure of 2006 AGM and resumption of August 2006 General Meeting:

The President duly Closed the 2006 Annual General Meeting at 7.00 pm and resumed the August 2006 General Meeting at 7.01 pm.

Presentations:

There were two presentations, the details of which were recorded in the Minutes of the August 2006 General Meeting.

News for the Pews: by Mark Miller, President of VICAUG:

Due to the time allotted to the AGM and presentations this evening “News for the Pews” was deferred until the next General meeting (October 2006). It will include: insights into the world of gadgets (not just  AutoCAD) and technology.

“Tips and Tricks”:   by Mark Miller, President of VICAUG:
Due to the time allotted to the AGM and presentations this evening “Tips and Tricks: too was deferred until the next General meeting (October 2006). It will include many useful ” tips and tricks”  to streamline and maximise efficiencies in the use of AutoCAD.

The “Tips and Tricks” are regularly published as separate articles/items in the “Tips and Tricks” section of the VICAUG Weblog (aka “blog”). 

“Thank You’s”:
The President thanked the presenters (2) for their excellent presentations. He also thanked members who had attended and participated in the presentations.

Reporting on Technical Aspects relating to Technical Aspects of Presentations Etc:
These minutes are of a general(ised) and “précis” nature only.

A more focussed, technical and topic-specific report by “others/another” will appear in the VICAUG  Weblog (i.e. “blog”) – which is published on a “continuing/ongoing” basis at: https://vicaug.wordpress.com

The “blog” report/s will also include all links relating to the subject matter of these Minutes.
Next Meeting:
The next General meeting is intended to be held on Monday 2nd. October 2006 at this venue i.e. RMIT Building 94, 5th. Floor at 23-27 Cardigan Street, CARLTON – commencing at 6.30 pm.

Closure: 
There being no further business, the President thanked all for attending, and closed the meeting at 9.30 pm.

(M.J.Ginnane)
Secretary and Public Officer.

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